How to use your branded Word template
Your branded Word template is the fastest way to start creating branded documents.
It is designed for practical day-to-day use in Word, especially if you like to work interactively with AI, drafting content in conversation and pasting it into a document as you go.
What your template does
Your branded Word template gives you a ready-made document structure with your brand built in.
That includes:
your fonts
your colour palette
your heading hierarchy
your table styling
your document formatting system
your logo, if you are using the with-logo version
Instead of formatting everything manually, you start from a document that already knows how your brand should look.
Which version should you use?
Your toolkit includes two Word templates:
with logo
This version includes your footer logo and is best for fully branded documents.without logo
This version uses the same styles and formatting system, but without the logo treatment.
If you are not sure which one to choose, start with the with-logo version for external or polished documents, and the without-logo version for internal drafts or cleaner layouts.
Step 1: Open the template in Word
Open your chosen template file in Microsoft Word.
This gives you a new document with your brand styles already loaded and ready to use.
You can start typing immediately, or use it as the destination for content you generate elsewhere.
Step 2: Save a working version
Once opened, save the file as your working document.
This gives you a fresh branded document to edit, while keeping the original template file untouched for future use.
Step 3: Add content
There are two main ways to work with the template.
You can:
write directly into it in Word
generate content in an AI tool and paste it in section by section
For many people, the second approach is the most useful. You can ask ChatGPT, Claude, or Copilot to draft part of a document, then bring that content into Word and shape it there.
Step 4: Paste your content into Word
When you paste content from an AI tool into your template, aim to keep the text and let Word handle the styling.
That way, your template styles can take over.
After pasting, use the Styles menu to apply the right format to each section, such as Heading 1, Heading 2, Normal, or List Bullet. Once the correct style is applied, the document will automatically follow your brand formatting.
Step 5: Apply the correct styles
Your template works best when you use Word styles properly.
That means applying styles such as:
Title
Subtitle
Heading 1
Heading 2
Heading 3
Normal
List Bullet
List Number
This is what keeps the document consistent and properly branded.
If a section does not look right, the issue is often simply that the correct style has not yet been applied.
Step 6: Use the style guide if needed
Your toolkit also includes a style guide.
Use it as a reference if you want to:
check which heading level to use
understand the hierarchy of styles
see how tables, text, and colour treatments should look
keep your formatting consistent across longer documents
You do not need to write in the style guide. It is there to help you use the template well.